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If you have never organized a grand film festival before, it might be quite difficult. The entire process can be quite traumatic if you are unprepared, regardless of whether you are trying to organize a student short film festival, a large-scale event, an indie film enthusiast looking to bring a niche group of devoted movie nuts together, or an event planner looking to capitalize on a hot industry.

The good news is that if you take a few easy measures, things can go a lot more smoothly. Here are a few tips to keep in mind so you can better understand how to plan your grand film festival.

 

Always maintain a cheerful, upbeat attitude.

No event has ever been planned in history without encountering a few difficult obstacles along the way. Be ready to have your will occasionally tested if you plan to organize an event. The most crucial thing is to never give up and to always seek constructive alternatives. Finding a good location for the festival and trying to gather the necessary funds are frequently the primary hurdles young festival organizers encounter. These are the two largest challenges an event organizer will encounter, so I'll start there.

 

 

 Fix a budget

You. Need. The budget. We are aware! It's boring work. However, you don't want to join the +60% of companies that don't budget annually. You should be ready. The last thing you want is to run out of money for the grand film festival midway through and have to abandon ship. Sure. Remember that +60 % of businesses don't have a budget? Bookkeeping can be a real pain. They have a strong correlation with the +50% who drop out within the first four years.

 

 Pick a Location

Finding the ideal location is not always simple. 65% of event planners have active difficulty with this step. The good news is that your grand film festivals can be organised in practically any place. Simply make sure you have the appropriate quantity of room and tools.

 

 Gather The "Crew"

You are given two choices. Hire staff or recruit volunteers. We advise both. Employ people for the more important positions while asking volunteers to help with the simpler tasks. Even those willing to work for meal tickets may be found.

 

 Technical Ideas

What types of movies do you show? Are you using the proper safeguard for those vintage silent movies? Do your projectors require any extra tools (lenses, etc.) to accommodate any special aspect ratios? Do you manage distributors' archival prints? How are the speakers doing? Are they properly connected and wired? Do you have the proper amplifier? Before you unlock the doors, you should have the answers to these questions.

 

 Reach out to the filmmakers and distributors

Before your event, try to get in touch with distributors and film producers. They will have enough time to plan (or perhaps film) the films for your grand film festival. Additionally, it will give you some extra time to go over entries and establish the hierarchy.

The last thing you want is to be compelled to watch 13 movies in a row in a matter of days. Sure! At first, that sounds like fun. However, it can be more frustrating than you might imagine if one-third of them are duds.

 

 Pick a name and start the process

The next stage is coming up with a catchy name if you have a clear notion of the type of grand film festival you want to put on and how you plan to fund it. Your name should be memorable while still seeming respectable. The names of most festivals reflect the location of the event. A clever pun on a movie title that also alludes to your area is a good concept in the case of Uttar Pradesh.

 

 Invite some intriguing folks and watch some movies.

It is unlikely that you will attract any celebrities to your new grand film festival unless you are the offspring of a major Bollywood studio owner. Despite this, a lot of filmmakers still aspire to have their movies presented at brand-new film festivals. Use your social media to let people know that you are searching for film entries and filmmakers to attend and that if you book them, they will come.

 

 Make a perfect plan for your grand film festival

You are almost there if you have come to this. The next step will be to create a schedule and programme for your grand film festival. This will enable you to solidify all the reservations and screening times so that you can print the tickets and make everything official. Send a few emails to make sure everyone who said they would attend is still coming, so you don't end up standing on stage by yourself and feeling uncomfortable.

Confirming the final schedule approximately a month beforehand is a good idea. Any earlier and you run the danger of cancellations; any later and word might already have spread.

 

Get Marketing

Create some eye-catching designs and marketing images, then start advertising. Social media is the easiest and most effective way to begin promoting your event. Open an account on every significant social networking site, put your eye-catching marketing materials on it, and then invite just about everyone you have ever met to follow the account. Exposure will be maximised as a result.

 

Post engaging content frequently to assist your social media accounts to get as much attention as you can. You can also advertise everywhere you'd want if you have the money. If you can get your foot in the door, you may buy paid advertisements in newspapers, radio spots, and even TV. Remember to pick your audience carefully. After all, what use is it to stand outside an elderly residence and entice the residents to attend your grand film festival of animated short films or long romantic films?

 

Remember to enjoy yourself in your grand film festival

It's crucial to avoid being overly preoccupied with the issues that arise throughout your grand film festival. The reason for this is that, in addition to missing out on the rewards of your labour, you run the danger of upsetting other employees. Several times while attending a festival, I overheard a speaker mention some drama that was going on behind the scenes as people vented their displeasure. This significantly deflates the event.

 

Selling an illusion is the foundation of the movie industry, and your festival should follow suit. The audience should leave the performance feeling inspired by the great evening they just had and eager for the festival to return the next year.